Enrollment & Tuition Mgmt

For the 2020-2021 school year the Academy will implement FACTS Student Information System (FACTS SIS). This includes FACTS Family Portal – a private and secure parents’ portal that will allow parents to stay up-to-date with academic information specific to their children. In addition to FACTS Payment Plans/Financial Aid, which you may have already used in the past to manage your tuition payments.

FACTS Family Portal

Since the stability of our school and the quality of its programs are of the utmost importance, we are always seeking ways to make improvements to benefit everyone. After much research, we once again have partnered with FACTS Management Company to help us manage school data, tuition payments and financial aid assessment from the District. FACTS is used by 5,000 schools nationally. We are confident this program will offer greater efficiency and financial stability for the school while providing convenience to families.

Specifically, FACTS Family Portal is used by parents for staying up-to-date with

  • Enrolling/reenrolling their children at OLOS Academy each school year
  • Attendance
  • Progress Reports
  • Report Cards
  • Transcripts
  • Lesson Plans
  • Discipline
  • Homework
  • School Calendar
  • School Announcements
  • Staff and School Directory
  • Other Useful School Information

Please note that the application deadline for the 2020-21 school year is June 22, 2020. 

New Families

New families that will be enrolling should call the school office to set up an appointment (602)-305-7183.  Also, fill out the following online application form. Once this has been completed, Academy personnel will contact you with further instructions.

Existing Families
& Setup of FACTS Family Portal

Families that are reenrolling will simply need to set up an online account with FACTS SIS and enter the students' information in the system. If you have a new student attending this year, you will have the opportunity to add the new student to your family profile once you have set it up as below.

FACTS has created a 5 minute Family Portal Overview video, which will give you an introduction to the system. Please watch it at your convenience by clicking here. The password to access the video is Portal (case sensitive). Alternatively, follow the steps below.

  • Click existing family FACT SIS (website).
  • After the FACTS Family Online Login screen opens, please select Create New Family Online Account.
  • Enter OLS-AZ into the District Code field.
  • Enter in the Email field your email address as provided in your application to the school.
  • Click the Create Account button.
  • You will receive an email from FACTS SIS Customer Support containing a link that will allow you to create your username and password. For security purposes the link will remain active for 6 hours.
  • Please click on the link. A Change/Create Password screen will open. You may use the default username provided, or create a new username. Then type in your desired password into the Password field and Confirm field.
  • Click on the Save Username and/or Password button.
  • Close the window.
  • Log into Family Portal as instructed above.

Academy Enrollment via FACTS Family Portal

  • Log into Family Portal here (or visit factsmgt.com, clicking Parent Login at the top right hand corner and selecting FACTS Family Portal). 
  • Enter OLS-AZ into the District Code field.
  • To reenroll children, on the menu on the lefthand side of the screen select Apply/Enroll, then Enrollment/Reenrollment. Follow prompts.
  • If you have a new student entering this year, you may add them under menu item Apply/Enroll, select Application, Click here to open Application, click button Create a New Student Application. Follow prompts.

You will need to submit the following documents, which you can download here (PDFs):

  • Immunization Record/Conscientious Objection
  • Physical, including hearing and vision screening, PE/Sports Physical: required for new student and returning students grades 7-12
  • Baptismal Certificate, if applicable
  • First Communion Certificate, if applicable
  • Confirmation Certificate, if applicable 
  • Official Custodial documents, if applicable
  • Medication Authorization
  • Affidavit of Intent: required by the county to be completed, notarized and returned to the school. School must file the ORIGINAL with the county office, so this is the only form that DOES NOT get uploaded to FACTS.

Additional information from FACTS about Tuition Management here (PDF).